Email Tip

Sending an Email to Multiple Recipients

You can send an email to multiple recipients in three ways, by entering them in the To, CC or Bcc fields. The To field is designed to enter your main or original recipients email address. CC or Bcc should be used to enter the other addresses you want to send the message too.

CC means Carbon Copy. A copy of the email will be sent to all email addresses you enter in CC. You separate the addresses by a comma or semicolon (;). Every recipient is however able to see all the addresses you have sent the email to.

Bcc means Blind Carbon Copy. The addresses you enter here, separated by a comma or semicolon (;), will not appear on any of the copies. The only recipient that will be visible is the one in the To field. If you do not want anybody to see any of the recipients, then enter your own email or an alternate email of yours in the To field as follows:

Create an address book entry
· Go to Contacts
· Click New
· Type Undisclosed under first Name
· Enter recipients under last Name
· Enter your personal email in the email address field
· Click save

Backing up files

Computer tips: Backing up your files

The hard drive of your computer can fail (crash). When this happens you will lose your documents, photo’s and everything else that you have stored there. Sometimes an expert can recover them for you, but not always. It is more reliable to backup all your files onto portable storage devices and keep them in several places to ensure their protection.

Online storage

There is a possibility to store your photos online for free on websites like Picasa Web Album, Photobucket and MySpace. On Picasa Web Album for example you can store up to 4000 photos

You can upload files to your email like Gmail and Yahoo

Offline storage

External hard Drives
An external hard drive is actually simular to the computer hard drive. You can connect it to your computer and backup large amounts of data.

Discs
If your computer has a CD reader/ writer or DVD reader/writer you can backup your files on disc
There are two main categories of writeable discs you can buy:
Recordable discs such as CD-R or DVD-R are discs that can only be written once.
Re-Writeable discs such as CD-RW or DVD-RW can be written over many times.

Pen drives/ Flash drives
A Pen drive or Flash drive is a very compact storage device, which you can hang on to your key ring.
It is ideal to store your most important files on. You just insert the stick into the USB port. Right click the file you wish to backup. Select “Sent to” in the menu and click (F) removable disk

Hardcopy
Print out your most important documents and file them somewhere.